Apply

Eligibility Window

• Apply anytime after 3 academic months of Interim Status.
• Must apply before 5 months, or the Interim Status expires.

1. Prepare Full Status Application Materials
   • Submit through the Full Status Application Form:
     • Evidence of how the Club fulfilled its mandate during the Interim Status
     • Description of how the Club benefited the SSMU community
     • Plans for long-term sustainability
     • Updated Annual Budget (template required)
     • Member List of at least 25 students
     • Documentation for three events hosted during Interim Status
2. Standardized Review Process
   • The application is reviewed according to the Full Status Approval Rubric.
3. Governance Approval Chain
   • Submitted to the Clubs Commissioner
   • Reviewed by the Club Committee
   • Voted on by the SSMU Legislative Council
   • Ratified by the SSMU Board of Directors

1. Initial Inquiry
   • Contact the Clubs Coordinator to confirm no overlapping Clubs exist.
2. Requirements Review
   • Review all rights and responsibilities of Clubs in the Internal Regulations.
3. Prepare Application Materials
   • Submit the following:
     • Cover Letter outlining goals, mandate, operations, and student benefits
     • Annual Budget (using the required Excel template)
     • Proposed Club Constitution (using Executive or Collective Structure template)
     • Member List with at least 10 students
     • Affiliation Letter (if the Club is part of or linked to an external organization)
4. Submit Interim Status Application Form
   • Complete and submit the SSMU Interim Status Application Form.
5. Committee & Governance Review
   • Application reviewed for viability.
   • If viable, it proceeds to the SSMU Legislative Council and the Board of Directors for evaluation.
6. Decision & Onboarding
   • Clubs Coordinator informs you of the final decision and next steps.
7. Administrative Activation (If Approved)
   • Before operating, complete the required admin steps:
     • Submit the Student Group Information Form
     • Create official SSMU Club email via the Systems Administrator (jcampbell@ssmu.ca)
   • Must apply for Full Status within 3–5 academic months to avoid automatic expiration.

1. Initial Contact & Proposal Submission
   • Contact the VP Student Life (studentlife@ssmu.ca) to express interest in becoming an SSMU service.
   • Submit a proposal package containing:
     • Explanation of the long-term sustainability of the proposed Service
     • Rationale for why the group should receive Service Status
     • Description of programming and operations
     • A proposed Service Constitution
     • Annual budget for the proposed Service
2. Services Review Committee Assessment
   • The Services Review Committee reviews the full proposal.
   • The committee determines whether the group is a viable candidate based on need, sustainability, uniqueness, and compliance.
3. Governance Review & Approval Process
   • If viable, the proposal is forwarded to the SSMU Legislative Council and the SSMU Board of Directors.
   • Both bodies evaluate the application based on the Internal Regulations of Student Groups.
4. Status Granted
   • Upon successful evaluations and approvals, the organization is granted SSMU Service Status, gaining access to Service-level responsibilities, governance, and support.

1. Initial Contact & Proposal Submission
   • Contact the VP Student Life (studentlife@ssmu.ca) to express interest in becoming an ISG.
   • Submit a proposal package containing:
     • Organization’s constitution
     • Current fiscal year budget
     • Member list with at least 50 SSMU active members
     • Clear explanation of the benefits your organization provides to McGill undergraduates
2. VP Student Life Review
   • VP Student Life assesses whether the organization meets ISG criteria (uniqueness, student benefit, compliance, incorporation, student governance, etc.).
   • If the organization satisfies all requirements, the VP prepares a formal recommendation.
3. Legislative Council Decision
   • Recommendation is presented at the SSMU Legislative Council.
   • Council votes on the application; two-thirds approval is required to grant ISG status.
4. Status Granted
   • Upon successful vote, the organization becomes an SSMU Independent Student Group, gaining access to ISG rights, recognition, and support structures.